Looking for information from previous years? Check out past highlights below!
The Okanagan Library regularly and purposefully establishes partnerships with campus and community collaborators in order to advance the University’s strategic initiatives and take our passion and expertise outside the Library’s walls. In 2017, our community partnership initiatives included our partnership with the National Network for Equitable Library Service, launch of the Library’s new podcast series, and growth of projects such as the Innovation Library collaboration with the Okanagan Regional Library, and the Okanagan Region Historical Digitization Project (ORHDP). On-campus and inter-campus projects such as the Inclusive Technology Lab partnership with the Disability Resource Centre and records management program collaboration with the UBC Records Management Office have also led to expanded opportunities for shared engagement, and we look forward to exciting work in 2018 with both new and existing colleagues.
National Network for Equitable Library Service (NNELS) Partnership
In 2017, the Okanagan Library continued to partner with UBC Okanagan’s Community Service Learning (CSL) program and NNELS to provide students with an opportunity to volunteer on campus, and have Canada-wide impact. Through this partnership, students read and record children’s books using the Library’s recording studio, creating audiobooks to add to the NNELS online collection. Individuals from across Canada with perceptual disabilities can then access the audiobook files through their public library.
“This was an unexpected reprieve from my regular studying! I really enjoyed this project.”
“Learning about who has access to books and who needs access was really interesting.”
“I plan to be an elementary teacher, and this seems like really relevant work experience.”
Frequencies Podcast Series
During this year’s Science Literacy Week, the Library launched its Frequencies podcast series, wherein UBC researchers discuss their research in a new, accessible format. Each season will revolve around an emerging topic or current event, with each episode tackling the issue from a different perspective. The first two seasons were released in 2017:
- Season 1 – In Science: For Science Literacy Week 2017, Frequencies explores the connections between science and society: the implications of scientific research on our culture, how scientists communicate their ideas, and how our society responds.
- Season 2 – Open Access: There are many ways to make academic research and resources freely available, but complex challenges face us in capturing, sharing, and communicating them. Season 2 of Frequencies celebrates Open Access Week 2017 by exploring some of these issues in greater detail.
Okanagan Region Historical Digitization Project
The Okanagan Region Historical Digitization Project (ORHDP) is an initiative that promotes access to unique historical resources currently maintained in a wide range of repositories throughout the Okanagan Valley. The digitization project will ultimately provide online access to scanned copies of these local resources worldwide on a 24/7 basis and has received an overwhelmingly positive response from the Okanagan community. Many of the organizations approached to participate were quite small – with commensurate budgets – and have neither the time nor the technology to conduct this digitization work. Overall, they recognized an alignment with their mission, which includes a principled commitment to contributing to the public trust of historical materials, considered this a welcome hand of assistance in the form of resources and expertise, and saw the project as a valuable opportunity for their archive to reach a much larger audience.
In 2016, the project proposal garnered donor support. UBC archivists on the two campuses worked collaboratively through late 2016 and early 2017 to conduct a pre-digitization survey with interested institutions/organizations, and develop a clear understanding of what has been digitized, current platforms used to access any digitized materials, level of descriptive information (metadata) available, and priorities for preservation.
Then, in Summer 2017, student digitization teams were trained and began the site-based work of digitizing and uploading identified collections to a web-based portal which utilizes the provincially recognized Arca platform. This portal, aptly named “Digitized Okanagan History,” will officially launch in early 2018, featuring selected holdings from 11 repositories throughout the Okanagan Valley. Over 30,000 digital assets have been collected as part of this initiative; approximately 3,000 will be available on the launch date with the rest being loaded to the platform incrementally as the necessary processing and metadata work is completed.
This unique initiative positions UBC Okanagan as a regional leader in digital preservation.
In November 2016, UBC Okanagan Campus Library proposed to phase in a service-based records management program aimed at reducing risk, increasing statutory and policy compliance, and stewarding the campus’ archival record.
The formation of a records management Community of Practice for campus administrators has been a success. In total, nine meetings have been held, and the group has representation from thirteen different units. This realizes the goal of establishing a channel for both communicating guidance and receiving input.
A list of candidate units for records review services based on reported risk profiles has been developed and two pilot projects were undertaken by the Records Management team this year:
- A tailored electronic records review service piloted with a single unit. Services delivered to this unit through the pilot include a department-level information management policy, new electronic folder schema, implementation plan, and customized naming convention. Building on the success of the pilot, the Records Management team has begun digital readiness work with eight more administrative units; and
- A records storage program pilot launched, providing participating units with full-service records storage for paper records. This pilot helped to develop successful records storage workflows, which will transition smoothly to the increased capacity afforded by the move to the Teaching and Learning Centre (TLC).
The team is also working on two additional projects, both of which rely on strong cross-campus collaboration with colleagues in Vancouver:
- Creation of an Online Payment Tool (OPT) Digitization Policy Development Committee, which will articulate the functional requirements of a digitization program that would permit the recognition of a scanned image as the authoritative record, and allow the destruction of the paper referent; and
- Creation of a Digital Transfer Tool Working Group, which will develop an effective means to transfer digital records to archival custody.